Information Technology and Information Management
Records relating to the management of York University's information technology, information assets and cultural resources.
INF40
Library Services - Acquisitions
Consists of records relating to the acquisition of print and electronic materials for the University's libraries and resource centres to support the teaching and research functions of the University. Acquisitions are made through purchases, subscriptions, transfers or donations. Records may include subscription renewals, ownership transfer documents, evaluations and donation agreements.
Office of Primary Responsibility
Libraries
Resource Centres
Retention
7 years after last action
Disposition
Destroy after Archives review
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
Retention Rationale
The Income Tax Act, R.S.C. 1985, c.1 (5th Supp.) s.230 (4)(b) requires that books and records be kept until the expiration of six years from the end of the last taxation year.
Filing Guidelines
A signed copy of any contract or agreement with a value over $100,000 or a term of 5 years or more when worth over $50,000, or that is university wide when worth over $500,000 shall be deposited with the University Secretariat.
Approved by University Secretary and General Counsel on 2008-06-20