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common records schedule

Information Technology and Information Management

Records relating to the management of York University's information technology, information assets and cultural resources.


Library Services - Circulation

Consists of records relating to circulation of library materials including lending materials to library users, checking in the returned materials, placing items on reserve or hold and processing interlibrary loans. Records may include reserve request forms, interlibrary loan registration forms and requests, reports for lost or damaged items and direct borrowing agreements with other libraries.

Office of Primary Responsibility


Resource Centres


2 years after last action or until superseded



Other Copies


Until operational use ceases



See Also

ADG35 - Contracts and Agreements

FIN10 - Accounts Payable

FIN11 - Accounts Receivable

Retention Rationale

Retention based on anticipated operational use.

Filing Guidelines

A signed copy of any contract or agreement with a value over $100,000 or a term of 5 years or more when worth over $50,000, or that is university wide when worth over $500,000 shall be deposited with the University Secretariat.

Approved by University Secretary and General Counsel on 2008-06-20