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common records schedule

Students

Records relating to documentation of students' academic history and provision of support services to students.

STU28

Graduate Student Funding - Case Files

Consists of records relating to the management of individual graduate student funding. Records may include correspondence regarding funding arrangements with individual students.


Office of Primary Responsibility

Program areas

Retention

7 years after student's last active session

Disposition

Destroy


Other Copies

Retention

Until operational use ceases

Disposition

Destroy


See Also

HRS22 - Posting and Hiring - Part-time Academic Employees

HRS27 - Recruitment and Hiring - Post-Doctoral Fellows and Research Assistants

HRS32 - Part-time Academic Employee Files

HRS37 - Post-Doctoral Fellows and Research Assistants Files

STU22 - Scholarships, Bursaries and Awards

STU27 - Graduate Student Funding


Retention Rationale

Retention based on anticipated operational use. Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s.5(1).


Filing Guidelines

Where these records are operationally maintained as part of the student record, maintain as per the appropriate file class of student record (undergraduate, graduate, non-degree).


Approved by University Secretary and General Counsel on 2010-09-30