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common records schedule


Records relating to development of knowledge that provides insight into the scientific, economic, social and cultural issues affecting the world.


Research Grants, External - Case Files

Consists of records relating to the application for and administration of external grants for which terms and conditions are not negotiable and for which intellectual property remains with researcher. Records may include applications and proposals, budgets, project descriptions, award notices, agreements, reports and correspondence.

Office of Primary Responsibility

Office of Research Services


1 year after grant account closed or after proposal not funded



Other Copies


Until operational use ceases



See Also

ADG35 - Contracts and Agreements

FIN10 - Accounts Payable

FIN15 - Research Accounting

Retention Rationale

Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5(1).

Filing Guidelines

Unsuccessful applications may be returned to principal investigator. Retain cv's in successful proposals for 1 year.

Approved by University Secretary and General Counsel on 2008-06-20
Updated on 2010-09-30