Communications and Public Relations
Records relating to enhancing the reputation of York University, developing effective external and internal relations, disseminating information and expanding resources.
CPR20
Communications and Publications
Consists of records relating to the preparation, production and distribution of print or electronic publications for the university or units. Print or electronic publications and recordings include brochures, web sites, guides, newsletters, bulletins, magazines, reports, posters, ads, announcements, proceedings, books, journals. Records may include planning, design, budget, versions, photographs and recordings, distribution logistics, releases and permissions, and correspondence.
Office of Primary Responsibility
Unit commissioning the communication or publication
Retention
3 years after last action
Disposition
Destroy after Archives review
Other Copies
Retention
Until operational use ceases
Disposition
Destroy
See Also
Retention Rationale
Retention based on anticipated operational use.
Filing Guidelines
Courtesy copy may be deposited in Archives at time of publication. If necessary, transfer releases and permissions to ADG40 Intellectual Property when file destroyed.
Approved by University Secretary and General Counsel on 2008-06-20