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common records schedule

Communications and Public Relations

Records relating to enhancing the reputation of York University, developing effective external and internal relations, disseminating information and expanding resources.


Communications and Publications

Consists of records relating to the preparation, production and distribution of print or electronic publications for the university or units. Print or electronic publications and recordings include brochures, web sites, guides, newsletters, bulletins, magazines, reports, posters, ads, announcements, proceedings, books, journals. Records may include planning, design, budget, versions, photographs and recordings, distribution logistics, releases and permissions, and correspondence.

Office of Primary Responsibility

Unit commissioning the communication or publication


3 years after last action


Destroy after Archives review

Other Copies


Until operational use ceases



See Also

ADG40 - Intellectual Property

STU10 - Student Recruitment

TCH10 - Calendars

Retention Rationale

Retention based on anticipated operational use.

Filing Guidelines

Courtesy copy may be deposited in Archives at time of publication. If necessary, transfer releases and permissions to ADG40 Intellectual Property when file destroyed.

Approved by University Secretary and General Counsel on 2008-06-20