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common records schedule


Records relating to documentation of students' academic history and provision of support services to students.


Graduate Student Funding - Case Files

Consists of records relating to the management of individual graduate student funding. Records may include correspondence regarding funding arrangements with individual students.

Office of Primary Responsibility

Program areas


7 years after student's last active session



Other Copies


Until operational use ceases



See Also

HRS22 - Posting and Hiring - Part-time Academic Employees

HRS27 - Recruitment and Hiring - Post-Doctoral Fellows and Research Assistants

HRS32 - Part-time Academic Employee Files

HRS37 - Post-Doctoral Fellows and Research Assistants Files

STU22 - Scholarships, Bursaries and Awards

STU27 - Graduate Student Funding

Retention Rationale

Retention based on anticipated operational use. Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s.5(1).

Filing Guidelines

Where these records are operationally maintained as part of the student record, maintain as per the appropriate file class of student record (undergraduate, graduate, non-degree).

Approved by University Secretary and General Counsel on 2010-09-30