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common records schedule

Information Technology and Information Management

Records relating to the management of York University's information technology, information assets and cultural resources.


Collection Files

Consists of records relating to the acquisition and management of the University's collections of artwork and museum artifacts including appraisal, cataloguing, preservation, lending and de-accessioning of the collections. Records may include donation agreements, commission contracts, appraisal documents, annual condition reports, loan agreement and exhibition histories.

Office of Primary Responsibility

Galleries and Museums





Other Copies


Until operational use ceases



See Also

ADG35 - Contracts and Agreements

CPR10 - Conferences, Meetings, Symposia, Seminars, Training, Workshops - External Audiences

CPR12 - Conferences, Meetings, Symposia, Seminars, Training, Workshops - Internal Audiences

CPR21 - Exhibitions

Retention Rationale

Retention based on anticipated operational use.

Filing Guidelines

A signed copy of any contract or agreement with a value over $100,000 or a term of 5 years or more when worth over $50,000, or that is university wide when worth over $50,000, or that is complex when worth over $50,000 shall be deposited with the University Secretariat.

Approved by University Secretary and General Counsel on 2008-06-20