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common records schedule


Records relating to documentation of students' academic history and provision of support services to students.


Admissions - Undergraduate - Case Files

Consists of records of applications for admission to York University undergraduate programs. Records may include applications, supporting documentation, portfolio materials, standardized test scores (TOEFL, LSAT, SAT), final decisions of admission committees, appeals, file analysis documents and correspondence.

Office of Primary Responsibility

Admissions and Recruitment

Faculty of Education

Osgoode Hall Law School

Schulich School of Business


Until enrolled as a student


Transfer to student record

Other Copies


1 year after decision



See Also

STU00 - Policies, Procedures, Standards for admission policies and criteria

STU02 - Reports and Statistics for admission statistics

STU03 - Committees for the records of Admission Committees

STU16 - Admissions - Graduate - Case Files **UNDER REVIEW** for applicants applying to graduate programs

STU17 - Admissions - Not Registered - Case Files **UNDER REVIEW** for the records of unsuccessful applicants and applicants who were admitted but did not register

STU40 - Student Records - Undergraduate

Retention Rationale

Records kept as other copies must be retained for at least one year after the admission decision in accordance with the requirements of the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5 (1).

Filing Guidelines

Once an applicant is admitted and registers, all information is transferred to the student record.

Approved by University Secretary and General Counsel on 2008-06-20
Updated on 2012-12-05