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common records schedule


Records relating to documentation of students' academic history and provision of support services to students.


Student Recreation and Sports

Consists of records relating to the administration of student recreational, intramural and sporting activities at York University. Records may include team lists, team recruitment documents, training records, game and competition records, and photographs.

Office of Primary Responsibility

Units responsible for recreation and sports


5 years after end of academic year


Destroy after Archives review

Other Copies


1 year after end of academic year



See Also

CPR22 - Media Relations for records relating to the media

CAM55 - Recreation Services

CPR15 - Special Events for records relating to the planning of special events

CPR20 - Communications and Publications for records relating to publications promoting recreation or sporting teams

Retention Rationale

Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5(1). Retention based on anticipated operational use.

Approved by University Secretary and General Counsel on 2008-06-20