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common records schedule


Records relating to documentation of students' academic history and provision of support services to students.


Student Support Services and Community Development - Case Files

Consists of records relating to students receiving academic and non-academic support. Records may include test results, correspondence, interview summaries, questionnaires and diagnostic tests, job search assistance information, case supervisor notes and arrangements for academic accommodation.

Office of Primary Responsibility

Units responsible for offering support services


3 years after last action



Other Copies


1 year after last action



See Also

STU40 - Student Records - Undergraduate

STU45 - Student Records - Graduate

STU48 - Student Records - Non-degree Studies

STU60 - Student Support Services and Community Development for records relating to the administration of student services

STU70 - Student Services - Clinical Counselling - Case Files

STU70-05 - Student Services - Clinical Counselling - Sexual Assault Case Files

Retention Rationale

Records containing personal information that are used by York University must be retained for one year in accordance with the Freedom of Information and Protection of Privacy Act R.R.O. 1990, Reg. 460, s. 5(1). Retention based on anticipated operational use.

Filing Guidelines

Where these records are operationally maintained as part of the student record, maintain as per the appropriate file class of student record (undergraduate, graduate, non-degree).

Approved by University Secretary and General Counsel on 2008-06-20