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common records schedule

Human Resources

Records relating to the management of academic and non-academic University employees.



Consists of records relating to proceedings and actions of standing, joint, ad hoc and sub-committees, advisory boards, task forces relating to human resources. They may have highly specific or broad areas of concern. Records may include agenda packages, minutes, reports, working papers, presentations, related documentation and correspondence.

Office of Primary Responsibility

Establishing unit

When committee established by more than one unit, committee shall determine the office of primary responsibility


7 years after last action


Destroy after Archives review

Other Copies


Until operational use ceases



See Also

ADG12-36 - Senate Tenure and Promotion Committee (T&P) - Case Files for Senate Tenure and Promotion Committees (T&P) - Case Files including Adjudicating, File Preparation and Review Committees

ADG60 - External Relations for committees external to the University

HRS03-05 - Appointment or Search Committees - Full-time Academic Employees

HRS03-06 - Merit Committees

HRS50 - Employee Relations for committees related to collective bargaining

Retention Rationale

Retention based on anticipated operational use.

Approved by University Secretary and General Counsel on 2008-12-03